FFathom
Upload

Williston Development Review Board — August 2017

Aug 8, 2017 · 68 min · 7 speakers · 4 action items · CC BY 3.0

Timeline action item clip
Chapters
Markers
32%
30%
24%
5%
5%
2%
2%
0:0033:571:07:54
0:00/ 1:07:54

Purpose

  • Williston DRB met to review three items: a discretionary permit for Lakeview Farm Inc.'s two-lot split, a pre-application for reinstating expired growth management allocation for the Spencer property, and final plans review for Mapletree Place amendment #2.

Key takeaways

  • Lakeview Farm Inc. two-lot subdivision met density and open space requirements (75% set-aside), with conservation commission recommending no required buffer on class 3 ponds and visual impact minimization for the new house.
  • Applicant's engineer confirmed the building envelope was moved 50 feet per prior board recommendation and additional plantings were added on Lot 1.
  • The Spencer pre-application involves reinstating one unit of expired growth management allocation for Lot B in a previously approved 3-lot, 90+ acre subdivision from 2008.
  • A major complication arose: the conservation commission recommends open space changes on Lot C, which is owned by a different party not present at the hearing and not part of this application.
  • Staff explained growth management scoring, noting the applicant might still qualify for allocation through competitive process or exemptions even without this reinstatement path.

Decisions

  • Board closed the Lakeview Farm Inc. hearing (DP16-23) with a recommendation for approval largely intact, pending the added condition on building envelope.
  • Board closed the public hearing for the Spencer pre-application (DP17-30) to proceed to deliberation on the substantial compliance question.

Open questions

  • Whether the board can or should enforce an open space change on Lot C, a lot not owned by the applicant and not part of the current application.
  • Whether the subdivision meets the 'substantial compliance with intent and purpose of current development regulations' criterion given changes in regulations (habitat assessment) since original approval.
  • Whether pausing to seek a legal opinion or continuing the hearing would affect the calendar-year deadline for the applicant to reapply.

Next steps

  • Board to determine path forward on the Spencer application: find substantial compliance, seek legal opinion, or continue for a month to let parties work out the Lot C open space issue.
  • Board to continue deliberation on Mapletree Place amendment final plans, reviewing landscaping details near the Velco easement.
4:03
Board chair (presiding)

Find in?

4:05

Legibly?

4:09

Emily will beat you if she can't read it.

Opening of Meeting
4:22
Board chair (presiding)

Everybody out in TV land. Yeah. Everybody in TV land. Right. Yeah. Okay. We're gonna bring the meeting to work.

4:32

Welcome to the town of Williston's development review board for Tuesday, August 8. We're going to open up the meeting at 07:02. We've got three items on the agenda. Two are listed on my sheet and then there apparently is a third that popped up as well that we're gonna review

4:53

the final plan. So, we'll talk about that a little later. First up is DP sixteen dash twenty three Lakeview Farm Inc. Lakeview Farm Inc. Are you here? You're here. Fantastic. Come on up and sit at the, table.

5:12

Once you get yourself settled, if you would state your names and your addresses for the record, please.

5:35

Welcome. So, we are going to let the staff go first. Okay.

Lakeview Farm Inc. Discretionary Permit
5:41
Town planning staff

So, this is a request for a discretionary permit for two lots split the agricultural rural residential zoning district. Properties located on the West side of Oak Hill Road down towards towards Lake Iroquois. And a little bit of an unusual wrinkle on this this request is that the subject property is a little over 13 acres in size in total. However, there's only about 10. Six acres that's in Saint

6:21

George. So, we of course only have permitting jurisdiction over land holdings in Williston. So, our analysis is really gonna be based on the the the portion of the subject property that's that's in Williston. So, the proposal, there's a I I should say there's an existing single family dwelling on the property today. So if this is approved, it would create two lots. One would be approximately two acres. Second would be approximately 8.6 acres. And then there's a pro proposal to build a an additional, dwelling unit.

7:02

So this is really the second time around for this request. It went through our process back in 2009. However, it did not get growth management allocation, so it stalled out. This time around, it went through pre application back in June 2016 and then received growth management allocation in March 2017. In the report, there's you'll find we did a constraints analysis and a calculation of density. There's a very small portion of of land that we would consider to be constrained.

7:44

Maximum theoretical dwelling unit yield on this is five units. So we're looking at it basically two units. So it's a pretty easy determination to make.

7:59

Because the portion of the land area in Williston is greater than 10 and a half acres, it's subject to the 75% open space set aside requirement. So that would be one conditions of approval with that. There would be a minimum of 75% of the lot area that would be designated as permanently protected open space.

8:24

And

8:27

it was reviewed by the conservation commission. Their recommendations include that there be a minimum 7.95 acres for open space, which would meet the 75% requirement that I just mentioned.

8:43

They're also making a recommendation that watershed protection buffers not be required for the existing ponds on the property. So technically, they're class three. Our bylaw says, we may protect class three wetlands or not. So unlike class two wetlands which are required to be protected under state law. So the the commission's making a recommendation that we just kinda leave the ponds as they are. And that the new proposed house be situated in a way that minimizes visual impact from Oak Hill Road. And then what follows is

9:24

drafted findings of fact, conclusions of law, and conditions of approval for you to consider with a recommendation for approval.

Building Envelope and Plantings Confirmation
9:33
Board chair (presiding)

Just a question. You noted you noted in here that staff recommends that the northern boundary of Lot 2 and the southern boundary line of Lot 2 envelope be shifted 35 feet to the north?

9:48
Town planning staff

Yes. K.

9:53
Board chair (presiding)

He also say

10:00

I didn't see a condition that stated that.

10:05
Town planning staff

I may have missed drafting a condition on that.

10:11
Board chair (presiding)

That was the existing line of trees on the northern side of White Line to be enhanced by additional informal planning. Right. You were referencing?

10:23

You're all set, Ken? Yep. Great. Your turn. Thanks.

10:28
Applicant's engineer (Summit Engineering)

Sheila McIntyre from Summit Engineering. I think I also read that last item that you noted about moving property lines and such. And I believe that language came out of the staff notes from the preliminary review, the conceptual review. And we discussed it at the last hearing. And the, board had ended up recommending at the end of that, which was their recommendation number eight, that the board recommends that the northern

11:04

boundary of the building envelope to Lot 2 be, moved to a minimum of 50 feet from excuse me, the southern boundary of the building envelope to Lot 2 be moved to a minimum of 50 feet. And so that's what the board's decision was, and that's what we've actually done.

11:24

On board's recommendation, this building envelope here has been moved 50 feet from that southern property boundary. So that just Ken, is that is that

11:35
Town planning staff

jiving with Yeah. So, you know, I took the I took the staff notes from pre app and so that

11:43
Board chair (presiding)

was a carryover. Yeah. I think I think we've addressed So so that's I guess what I'm that's what I'm trying to get to is what they're showing on their plan, what I have here addresses that 50 foot. I believe it does and I think that was part of what the conservation commission was getting at in terms of

12:16

you and you and the applicant confirm that it is where it's supposed to be. Right. Sure. Right? Okay. Keep going. That does that make sense? Just way I the way I phrase that? Yes. Okay. Because I I caught it as well as I was reading the staff comments It was it was hard to tell it was hard to tell from our notes whether

12:34
Applicant's engineer (Summit Engineering)

you you needed to make the change or whether the change had been made. I believe we have made all the change that the board has recommended thus far.

12:41
Board chair (presiding)

Okay. Do you want do you want to that second item that the that the staff is recommend about additional plantings. Is that something that's been covered?

12:49
Applicant's engineer (Summit Engineering)

Yes. We had discussed not moving the property boundary but adding additional plantings which we've done. And the plantings are actually on Lot 1. There's a lot more open space in Lot 1 to be able to do those landscaping improvements. So we've added additional plantings of various types evergreens and desodges trees along that northern boundary.

13:13
Board chair (presiding)

Point to that. I think I see it but why don't you point it out?

14:12

Okay, great.

14:19
Applicant's engineer (Summit Engineering)

The other thing that, was already mentioned is that we did consult with the state wetlands office regarding the the ponds. And we have also, since our last meeting with you, have obtained a state wastewater system and potable water supply permit. And I didn't know if you needed that for any reason, but that has been issued. So, both of those septic systems have been approved by the state.

14:48
Board chair (presiding)

Bear with me a second. Questions from the board?

Lisa Shelter's Utility Comments
15:14
Board chair (presiding)

Ken, there was a note from Lisa Shelter

15:21

saying that comments from the pre application were not addressed. That been taken care of?

15:30
Town planning staff

So I included in your staff notes her comments at pre app. What she said was all utilities shall be underground, and applicants shall apply for right of way permit prior to con commencing construction. Now Lisa tends to be kind of picky about applicants providing written response to all of the things that she put on her list. And if the applicant didn't provide a written response regardless of whether the issues were addressed or not. We get this. You're gonna get that. Okay. So, it's also worth

16:07

noting that Lisa had an additional thing on the list this time around which was to provide an erosion control plan.

16:16

Applicant would be well advised to make sure they provide a written response to Lisa Shelter. Otherwise, you won't get her signature on the final plans checklist,

16:27
Applicant's engineer (Summit Engineering)

and that will help things to move forward. Okay. I have not seen the comments from Lisa Shelter. So I get a copy of those?

16:35
Town planning staff

Yeah. Well, the only additional thing is is to provide an erosion control plan. Okay. And you can have That's already included. This one if you want.

16:43
Applicant's engineer (Summit Engineering)

That's okay with me? That's fine. Thank you. And erosion controls So

16:55
Town planning staff

again, you're gonna want to point that out to Lisa Shelter so that she will be satisfied that all of her conditions have been met. I will do that. Thank you.

17:09
Board chair (presiding)

Any other questions from the board?

17:14
Board member

Public works department.

17:18
Board chair (presiding)

Wrap the wrap a rock with a peanut that piece of paper that you throw to the window.

17:28

Any other comments comments you you would would like like to to make? Make? No. I I think I'm good unless there's any other questions. Any comments from the board or from the audience?

Closing Lakeview Farm Hearing
17:40
Board chair (presiding)

One final try from our illustrious board. Any further comments or questions? No. You for coming. We're good. Okay.

17:54

We're gonna close D16 dash 23 Lakeview Farm Inc at 07:15. Next up is DP17 dash 30, William and Annie r Spencer. On up.

18:18

You again, mister Bellavy? Nope. No. I'm sorry. Melinda, it's you. Alright.

Spencer Pre-Application: Background
18:27
Town planning staff (pre-application review)

This is a request for pre application review. One one second. I apologize.

18:33
Applicant (Lot B owner)

Names and addresses. We are William and Annie Spencer, living at 1171 Ledgewood Drive.

18:41
Board chair (presiding)

You agree with that, missus Spencer? Yes. I do. Very good.

18:50

Okay. Very good. Melinda.

18:53
Town planning staff (pre-application review)

This is a request for pre application review to to reestablish expired growth management allocation for a single family dwelling unit on a previously approved three lot subdivision located at Pumpkin Hill Road on the East Side of South Road in the ARZV. One of the lots in the subdivision did not require allocation. Two units of allocation were awarded by the DRB on 03/11/2008. One unit of allocation has been used by constructing a single family home on Lot A, and it was discovered in January 2017

19:33

that the remaining unit of allocation had expired. The applicant is seeking to reinstate allocation for one additional dwelling unit.

19:44

The proposed subdivision is identical to a subdivision proposed by the former applicant, Scott Gardner, and approved by the DRB in June 2008 under DP0824. The DRB reviewed this project again in July 2010 when a boundary lot adjustment was made to Lot B. Mr. Gardner submitted an application in May 2017 to reinstate expired allocation. That application was subsequently withdrawn prior to the DRB hearing. The owners of Lot B, the Spencer's, have submitted the application

20:23

presented here today.

20:26

The subdivision that created the the subject parcel has been approved and plat recorded. The applicant is reapplying for subdivision approval in hopes of establishing new growth management allocation schedule.

20:42

The bylaw has specific rules for reestablishing expired allocation.

20:50

A subdivision may apply to have its previously awarded allocation returned without having to compete against other subdivisions if it meets certain criteria, including there's a time limitation.

21:07

You have to request pre application prior to the end of the calendar year when the expiration of the allocation units was discovered, was identified by the Williston planning office. And this is important because even though technically this allocation expired I guess a couple of years ago, the planning office didn't identify that it was expired until January of this year. So they have met that, the applicants met that requirement of the time limitation. Substantial

21:47

progress, a residential subdivision applying to have some portion of its allocation reestablished must demonstrate substantial progress toward implementing, the subdivision, and the applicant has met that condition as well.

22:06

Allocation reestablished under these provisions may receive an additional five years to obtain administrative permits to begin construction beginning on the July 1 immediately following the DRB hearing that reestablishes that allocation. And they only have one more extension. There's no additional extensions allowed under these provisions. They get one extension and that's it.

22:33

The original conditions of subdivision approval shall continue to apply to any subdivision awarded allocations under these provisions. The DRB shall only impose additional conditions of approval in cases where it is necessary to preserve the public health, safety, and welfare.

22:54

In order for a subdivision to reestablish some portion of its allocation under these provisions, the DRB must find that the subdivision is in substantial compliance with the intent and purpose of the current development regulations. Any

23:12

allocation that's expired under these provisions and was not reapplied for within the time constraints or that doesn't meet the criteria,

23:22

that's specified that I've just reviewed, will be returned to the pool of available units of allocation and shall only be awarded through the competitive process as specified under WDB11.4 and five. So, the subdivision has met the criteria, under the first two criteria, the time limitation, the substantial progress,

23:53

the DRB will need to decide if the subdivision is in substantial compliance with the intent and purpose of the current development regulations. So you'll need to decide whether it meets the special findings criteria. If you decide that the subdivision does not meet the criteria for reinstatement of expired allocation, stated above the DRB can require the applicant to compete with other proposed residential subdivisions for available units of allocation.

Missing Documentation Recess
24:28
Board chair (presiding)

Let me stop you right there.

24:42

Okay. That's what I was afraid of. I looked at Brian's and he has That's why I'm looking looking at kind of looking at what Brian's got. You don't have it. I don't have it. You don't it.

24:53

You don't have I don't have it either. So I I read what I read everything that you sent us. Uh-huh. But everything you just went through, we have not had a chance to we have not had a chance to see any of that. Yeah. I'm familiar with it. That's unfortunate. But in this case Yeah. Where it applies in this, I don't have we don't none of us here has seen it. Do you have Brian?

25:14
Town planning staff

I think

25:15
Board chair (presiding)

it was the other application we're looking at. Is it possible to run over to the office and get Yes. Is it is it does it exist? Yeah. It does exist. It's just, obviously, we had some printing issues. It's just a printing issue. Okay. I apologize. Well, that's alright. It's fine. Why don't, how about how about if we take a short recess?

25:38
Town planning staff (pre-application review)

Okay. Go over and print it. How

25:41
Board chair (presiding)

about if we take a short recess? Maybe you can if you can. Yeah. Let's why don't you get it? And then when we go into a deliberative session, we can Yeah. Okay. Also read through it and

25:51
Board member

Will do. Okay. Okay. The the conservation commission report is

25:58
Board chair (presiding)

It's probably in every other page.

26:08
Board member

Don't know if there's any

26:12
Board chair (presiding)

Right. Right. We don't know if we don't know. So the the board at at 07:24 is taking a short recess. We will reconvene in just a little bit.

29:33
Town planning staff

That's the worst.

30:16
Board chair (presiding)

So, Melinda, I think what I'm going to request is for the sake of the fact that I like listening to you talk, I'm gonna have you go through that again. Okay? Okay. Of us will follow along.

30:33

Yeah. Follow along as

30:38

as you go through that again. You guys alright with that? Alright. No problem. So we'll start with the yeah. We'll start with well, we'll start with growth the growth management Okay. Paragraph. And we'll bring the order the meeting back to order at 07:20.

Re-review of Allocation Criteria
30:57
Board chair (presiding)

Here we go. You're on backup? Alright. Go for it, Melinda. Alright. So

31:04
Town planning staff (pre-application review)

the Williston development bylaw has certain certain rules for reestablishing expired allocation. A subdivision can apply to have its previously awarded allocation returned without having to compete against other subdivisions if it meets all the following criteria. One is a limitation of time. You have to apply for reallocation prior to the end of the calendar year when the expiration of the units was discovered by the Williston planning office.

31:37

And in this case, it was discovered in January of this year that the allocation had expired, so they meet that criteria. Subs A residential subdivision, applying to have a portion of its allocation reestablished must demonstrate substantial progress towards implementing the subdivision, and they've met that requirement as well. And then the expiration provision just says that,

32:08

they have an additional five years starting July 1 immediately following the DRB meeting that reinstates the allocation and that no additional extensions of time are possible.

32:24

Conditions of approval, the original conditions of subdivision approval shall continue to apply to any subdivision awarded allocations under these provisions. The DRB shall only impose additional conditions of approval in cases where it's necessary to preserve the public health, safety, welfare. The special findings provision, basically states that, in order for subdivision to reestablish some portion of its allocation under these provisions, the DRB must find the subdivision is in substantial compliance with the intent and purpose of the current development regulations.

33:02
Board chair (presiding)

And then How did we find that in this case? Well, that's a question that you wanted Well, to

Conservation Commission's Open Space Concern
33:13
Town planning staff (pre-application review)

the conservation commission, feels that it does not meet the intent and purpose of the current development regulations because the open space is not really configured in a it's not it's not configured optimally as far as they're concerned. So that's the the question, I guess, to consider.

33:44

They've met

33:46
Board chair (presiding)

apologize. Just wanted to ask you one question on that.

33:51

The DRM must find that the subdivision is in substantial compliance with the intent and purpose of the current development regulations. Did the development regulations change from the point when this was originally permitted to now? Yes. They did. Mhmm.

34:06
Town planning staff

Right. So now Right. Now you have the the habitat assessment. And that's, in this case, I believe really the principal thing that's that's different. So, you know, it's as Melinda has already stated, that becomes a question for the board to address as to whether what has already been approved and plotted

34:45
Town planning staff (pre-application review)

Yes. So just Some.

34:50

Relatively minor items that the access is Still the same. The proposed new lot will have access from an existing shared gravel driveway off the South Road.

35:03

On-site infrastructure, the proposed dwelling will be served by on-site water and wastewater disposal. Landscape and buffering, open space and building envelopes were defined under previous town regulations when subdivision was created. The open space currently serves as the buffer around subdivision.

35:23

DRB you know, can decide whether landscaping needs to be revisited. The main point is the review by the conservation commission. As a subdivision of a parcel of land 10.8 10.5 acres or greater, this project is required to set aside a minimum of 75 acre 75% of the area of the parent parcel as permanently protected open space. The open space must include steep slopes, wetland areas, set backs, and any other resources required to be protected under

35:58

WDB Chapter 27. Subdivision under eight twenty four set aside 91 acres, which is 77% as protected open space. When the WCC reviewed the project in 2008, the WCC concluded that the open space configuration is not optimal and recommended the entire southern half of Lot C be protected open space. This recommendation was not implemented in the approved final plans. The conservation commission's recommendations remain the same

36:34

and staff suggests that the recommendations be adopted as DRB recommendations for this pre application.

36:41
Board chair (presiding)

Do you have any idea why they were not and do you happen to look back in the file to why they were not implemented? Probably because it was a requirement.

36:51
Town planning staff

That's that's all I could read. Oh, I think so so a couple things. So the the original number was D E 0824. Is that right? Yeah. So this is going back to the early days of the 75% open space requirements. So my recollection is this was going through the DRB process. I may have been here. If I was, I wasn't I hadn't been here for for very long. And so and and then the other is the land area for the original subdivision. It's over 90 acres, so it's it's big.

37:29

And I think that the the building envelopes were defined in a way that was rather large. Whether I don't know. I'm not so sure we would do it the same way today. I think we would probably try to, you know, narrow down a little bit. I think that's sort of part of the tension here. And then also, I have some recollection that the original applicant of the subdivision, Scott Gardner, I think he kind of pushed and like a lot of applicants didn't want conditions of approval that were overly constricting to all of his options, whatever those might be.

38:08

I think all of those things combined led us to to the kind of approval that that. So, can you

38:15
Board chair (presiding)

can you show me on the map where how

38:21

what that would look like?

38:27

Where the recommended recommended that the entire southern half of Lot C be protected open space? So So

38:34
Town planning staff (pre-application review)

basically, if you look at their, I think it's page

38:41

c two. What

38:45

the conservation commission is recommending is that you basically draw a line, from here over to that the southern half of that building envelope, and then this becomes open space instead of having this kind of building envelope that goes way down here. And they just wanna cut it off here and have this all be open space.

39:19

It's not exactly a building envelope, but it's not protected open space either. I think the intention was to kind of reserve the right to be able to build structures out there.

39:32
Board chair (presiding)

Are you following all this? Yes. I am. There are comments that you wanna jump in on?

Lot Ownership and Map Confusion
39:38
Applicant (Lot B owner)

Only one comment, and that is we're looking for an allocation for Lot B to be specific. Which lot is that on this map? It's It's the middle one that is shaped like the letter l. The lot that Like a letter. So it's it's this one here.

39:53
Town planning staff (pre-application review)

That one.

39:56
Board member

This one right here. Oh, on my sheet.

39:58
Applicant (Lot B owner)

Yep. It's 16 acres with a two acre envelope. Lot C in question is a much larger parcel next to ours.

40:11
Board chair (presiding)

I don't see any l shaped lots on there. Yeah. So if we're looking for an reallocate reestablishment of allocation on Lot B B. As In Boy As In Boy. I do you own that lot? Yes. You do not own Lot C? We do not. How the heck are we going through to how are we going to do that if the app if the application I I I understand there's a conundrum here, but how do we how are we going to implement that if that is owned by somebody else and it is not part of this application, although it is part of the overall subdivision? Can we enforce a rule on a on a separately

40:50

owned separately owned lot at this point? We're not here to talk about this.

41:04
Town planning staff

Well, we might wanna get a legal opinion. That's one thing. But it becomes so I guess the first question is whether or not you're willing to find the subdivision to be in substantial compliance.

41:17
Board chair (presiding)

We can talk about that. Yep. So

41:21
Town planning staff

depending on your answer to that question, what happens after that changes dramatic procedurally. So if you were to determine that it is in substantial compliance with the intent and purpose, then what the applicants would have to do is they just have to get the allocation reestablished. If you say no, then basically they gotta go back to growth management, they have to compete,

41:45
Board chair (presiding)

and then they're gonna have to file a new subdivision plot. So the way I the way I'm reading this, and maybe I'm reading it wrong, is that we can find that they are in substantial compliance, but the conservation commission is suggesting that we do something else. Am

42:05
Town planning staff

I reading that wrong? Right. And part of the part of the problem is that, say, when you have a lot and it hasn't been through subdivision prior since prior since after 1990. So so in this case, they wanted to split into three lots. Yep. They need two units of allocation. They they get one unit of allocation for the property because you always get one. Yep. That

42:32

unit allocation wasn't tied down to a specific lot. It's basically the property owner gets to decide. It's floating. Well, it's it's to be determined. Yeah. And so we have this case now where the original applicant says, no. I'm not selling that one. I'm keeping that one for me and is leaving the person that has bought this lot there on their own to get allocation back. Whereas we have the conservation commission is doing battle over a lot that's not part of the allocation.

43:06

I don't know that we've ever had this situation come up before.

43:11
Board chair (presiding)

I'll ask you again. Do you own this or do you have a contract on it? We own it. Lot

43:16
Applicant (Lot B owner)

B. Lot B, we purchased it from Scott Gardner. And I think the reason it's not l shaped, you have an old version and the property lines change that you had mentioned, but it's the one that's in the middle. Is this

43:30
Board chair (presiding)

current? This site plan current? Mhmm. This so in It's it's really It's l shaped.

43:37
Town planning staff (pre-application review)

Yeah. Yeah. Yeah.

43:40
Town planning staff

Right here. Right? So it's this weird moment. Oh,

43:48
Board chair (presiding)

eyes.

43:52
Board member

Oh, there's two c twos in here.

43:58
Board chair (presiding)

This the one? You look at the first c two. Approach the bench.

44:02

I'm

44:05

here. There's it looks Show me show me what your lot is. Is it is it this right here?

44:10
Applicant (Lot B owner)

Let me orient myself here. Yep.

44:13

This is Lot C in question. This is the south end that wants to be blocked off. This is my lot.

44:18
Board chair (presiding)

So it's Oh, it's added to it now. This is the l portion right there. It goes like this. Yep. And it comes in like that. So right. So I'm seeing here I'm seeing it here, here. Yep. Okay. Okay. Capital. Right in here. So is that two sheets. That's b. Lot c. This is lot c. And that and his the building envelope. And his lot runs here.

44:40
Town planning staff

This is all Yes. Then the then the other lot is this thing in here. That's lot. Yeah. It's already you have has a house on it. It's been developed. Right? Yeah. Part of the reason why it's hard to read is because of all the topography that's there. And so you have all those topo lines that are all close together because there's a big giant slope as it goes up to the to the ridge. Yep. That was an escape plan to to the town of Richmond, I think. Otherwise,

45:05
Applicant (Lot B owner)

I can't explain why it was done that way.

45:10
Board member

So what's why are there two sheets c twos? Is that was there was there an additional piece of property added on in this lot? When Scott owned the property at one point, he added that

45:21
Applicant (Lot B owner)

two of land up to Cliff because

45:25

he wanted to own the Sherman premises.

45:27
Board chair (presiding)

There's no buildable property at all. But

45:30
Applicant (Lot B owner)

then he could walk on property. He owns the.

45:34
Town planning staff

Right. So he want right. He wanted to be able to make sure there was sort of

45:41
Board chair (presiding)

he he had access to that. This second this second c two page was pre boundary line adjustment.

45:49
Town planning staff

Yeah. I

45:50
Board chair (presiding)

think that map was the one that was at the conservation commission meeting I went to. This one without the l shaped lot that you own is pre boundary line adjustment. The l shaped lot map is the boundary line adjustment,

46:01
Applicant (Lot B owner)

post boundary line adjustment? And the additional property came from lot c. Made it slightly smaller and made lot b slightly larger.

46:11
Board member

So what's the valid flat?

46:14
Board chair (presiding)

Is it the l shape or the The l shape. The l shape. The smaller a piece. The boundary line adjustment changed the shape of this lot. Did the DRB approve that? Oh, yeah. Yeah. We I was trying to remember why we would do that So

46:33

let's go back one more time.

46:41

And please, anybody who anybody anybody who's on the board here, please jump in if I'm not making sense.

46:50

We're being asked to reinstate

46:54

a single allocation for lot B. We're being asked as part of that,

47:02

we need to find that as part of reestablishing the application, we have to find that there are seven criteria that have been met.

47:12

As part of that, the conservation commission is suggesting that we make a change to somebody else's lot that is not here.

47:22

That is not part of this That's how I understand it. That is not part of this even though I It's not part of this lot, it was part But it's not part of this, but it was part of the approval. Part of the approval. Don't we think that that person will be screaming bloody murder if he finds out that we made a change to his open space and he's not here and hasn't been notified?

47:46
Town planning staff

It sounds like shaking around to me. He has been notified because he's in a body problem. In a butter but

47:51
Board chair (presiding)

but nobody would probably figure out through this that

47:57

that was what was happening. He,

47:59
Town planning staff (pre-application review)

he actually came to the conservation commission meeting when you're when, mister Gardner submitted his application in May. So he's aware of what the Conservation Commission's concerns are and what they had recommended.

48:19
Board member

So so on eleven six point one one six point one point two substantial progress, do they meet those three criteria?

48:32
Town planning staff (pre-application review)

Yeah.

48:34
Board chair (presiding)

At least one dwelling. Right? There's a new house. There's a house in there. Mhmm. So one house has been built been built, and Pumpkin Hill Road,

48:42
Town planning staff

which is a private road, has been constructed. So

48:48

so and and, you know, this situation is a little bit different from some of the other, you know, when you've seen these growth management allocations come back because typically they've been two lot splits where nobody did anything and then the clock just ran out. So here's one where the applicant actually did something. They constructed the road. They built a house.

49:10

And then, you know, they they they stalled out for one re whatever reason. They they, you know, the clock ran out on.

Board Deliberates Path Forward
49:19
Board chair (presiding)

So as I see it as I see it as I see it right now, the board is going to need to decide whether we agree to reestablish the based on the information that we have. The board is gonna need to decide if we reestablish the allocation and ignore

49:36

the conservation commission or take into account the conservation commission, in which case I'm going to suggest that this is

49:47

either ask for a legal opinion or simply pended forward a month so that it gets it gets cleaned up, and all parties come together in your office to figure out how

50:01

it moves forward. So that's suggestion that we talk about.

50:09

Anybody have any comments on how that how I phrase that? How will it affect the timing on the allocation now for the reapplying? We're not. We wouldn't decide

50:21

on it if we went that way. Yes, I know. But what was the timeframe that we had? I would think that we're in the clock we've stopped the clock.

50:29
Town planning staff

For the end of the calendar year.

50:34
Board member

If they were gonna have to reapply for

50:37
Board chair (presiding)

I guess I would hope that because we're here talking about this, it stops the clock.

50:44
Town planning staff

But you tell me if I'm wrong. Well, there's I mean, should be a it should be a move point where it's only in the first week of August. The end of the calendar year is what four or five months away.

51:03
Board member

The allocation for for Lot C is the has been determined or been selected by the original owner here to be the grandfathered. Right. If when they want to put a building in the envelope here on Lot C will we see that as a DP? No,

51:24
Board chair (presiding)

it won't. So

51:25
Board member

This is our only buy at the apple.

51:28
Town planning staff

Once somebody gets a subdivision approved, DP is approved, they submit final plans. Then after that, they get an administrative permit. So it's all just handled administratively. We require the applicant to give us a copy of the final plans. We look at it, and they got to tell us that they're going to put the building inside of whatever building envelope was designated. And if there are any conditions of approval they have to you know they would have to meet those conditions of approval.

52:02
Board chair (presiding)

C is built, right?

52:04
Town planning staff

Lot. At the top of the hill. Lot A has A. Been But not Lot C. But not Lot C. But he has

52:13
Board chair (presiding)

he still has his allocation?

52:15
Town planning staff

That's the one that didn't have a time limit on it. Okay. So that was the one that came with the original problem.

52:22
Board member

So essentially, the conservation commissioner would want this building slid more towards the

52:30
Board chair (presiding)

floor?

52:33
Town planning staff (pre-application review)

Not the building envelope, but this

52:36
Board chair (presiding)

Open space. Whatever

52:39
Town planning staff (pre-application review)

this buildable land. They were basically recommending that it stop right there.

52:46
Board member

On the other person's lot that's not here. Right. Right. See that.

52:50
Applicant (Lot B owner)

I I have a question. Yeah. Please. If the owner of Lot C were not to capitulate to to that request, the only thing for you to hold hostage would be our allocation at that point. Yeah. We're not Trump pleads. We're not trying to hold hostage. Bad terminology.

53:04
Board chair (presiding)

We're actually I I'm actually sitting here trying to figure out how to get you what you want. And and Bad terminology then. But yeah. If we try to get that

53:13
Applicant (Lot B owner)

accomplished or if you try and get that accomplished what the conservation commission wants and they are interested and they don't need to in order to Well, they're advisory they're advisory to this board,

53:25
Board chair (presiding)

and we try to follow their recommendations.

53:27
Applicant (Lot B owner)

Okay. I So

53:29
Board chair (presiding)

I'm asking little questions, and I hope the rest of the board are asking questions the questions too to try and figure out. This is the we I have never seen anything like this before. Well, I'm happy to bring it, you know, something that's interesting. Spice up amazing.

Growth Management Scoring Discussion
53:44
Board member

Then and then the other kind of frustrating thing with this is if they were to be pushed back to growth management to get any points, it would have to be permanently conserved open space. Right? In the ARZD, you can't get points just by designating something open space there. On the open space provision, that's correct. So they would have to to get points. They would have to not only get theirs protected, but all of all of of the abutting it it just seems like an exercise. Well, no. You're you're assuming

54:13
Town planning staff

you're assuming that they wouldn't qualify for an exemption. You're also assuming that they wouldn't get sufficient number of points on the other criteria. So remember, the open space criteria is only one of the criteria. So given where this property is located, is there a possibility they could score points for invisible development? I would say highly likely. So so they may be able to get to 30 points anyways even without dedicating open space, number one. And then number two, of course, you have four exemptions each year that you can give out. Right. Right. So so it doesn't necessarily

54:50

guarantee that they would not get allocation. I'm not saying that they would, of course, because you guys make that decision, not me. But it wouldn't necessarily preclude it.

55:01
Board member

Do you understand what you just talked about?

55:04
Board chair (presiding)

No.

55:06
Applicant (Lot B owner)

Alright. Nobody up here. You barely did either. You lost me on that one. I had to I had to know that point. So growth management is competitive.

55:13
Town planning staff

There's a scoring process. Mhmm. And depending upon what it is that's proposed, your your project scores more or less points. One of the ways in which you can score points is if the open space is protected by some form of a conservation easement. Just designated it on the plat, it's it meets a bylaw requirement, but it doesn't get you any points in growth management, which is an incentive system. Mhmm. So in growth management, you have to score a minimum of 30 points to potentially get allocation. However, the board can award up to four of its 80 units each year

55:52

regardless of score. That's the exemption provision. So that's what we were just essentially just sort of talking about. Thank you. The other is, is there other elements? Hope we don't go there. All right. That's I know we're trying to we don't.

56:06
Board chair (presiding)

Okay. So quest other questions from the board as we kinda work our way through this? So how long have you owned the property?

56:12
Applicant (Lot B owner)

Three months. We bought it from Scott Gardner, who I believe intended to build his own home there. Clearly, it didn't happen for a long period of time. And when they determined that it was never going to happen, he sold the property to us.

56:27
Town planning staff

Allocation

56:30
Board chair (presiding)

or the that expired beginning of the year?

56:36
Town planning staff

When we be well, we became aware of it this year. We just became aware of it this year.

56:40
Board chair (presiding)

There is a house on C. Right? A. Got the big no. Gothic. Lot A is my brother. That's not involved. Involved.

56:48
Applicant (Lot B owner)

C was a little bit more in a hurry to build, so we offered them the available allocation that didn't have a time limit on it. So we're the ones that are going back to apply.

57:01

You know, we had to determine who was gonna get it. Right.

57:04
Board chair (presiding)

So there is a house up on a? Yes. Up on top? Yes. And

57:08
Board member

somebody's planning to build on c right now? Yes.

57:12
Applicant (Lot B owner)

Quicker than we are. Okay.

57:16
Board chair (presiding)

Okay. Melinda, did I did have we did we cut you off at all? Did you work your way through everything that you were supposed to be worked through? Well, pretty much except that

Fire Department Comments and Closing
57:28
Town planning staff (pre-application review)

the the fire department submitted all these.

57:33
Board member

I mean, yes. It's on.

57:36
Board chair (presiding)

That's their new hot button, anchor.

57:39
Town planning staff (pre-application review)

Yeah. So, the other departments basically,

57:43

the only other department that had concerns were the fire was the fire department about the driveway grade.

57:52

Just yeah. Driveways have a clear and unobstructed height. Have a minimum inside curve radius of 30. Yep.

58:01
Board chair (presiding)

Did you did you you got copies of the staff notes? Did you read them? Did you understand them? Yes. Good for you.

58:12
Town planning staff (pre-application review)

And the recommendation for a fire pond.

58:16
Town planning staff

I guess I would just sort of just repeat or restate one of the options that the board has. Yep. In rendering a decision which is that one of the options is that you can make a finding that this subdivision of 90 some odd acres with three houses on it is in substantial compliance with the intent and purpose of the by law. That is an option that's available to you.

58:41
Board chair (presiding)

I get that. K. Do we have any questions? Do you have a when were you planning on building on your lot or any build date in mind?

58:53
Applicant (Lot B owner)

Both. As soon as possible next year based upon whenever

58:58
Board chair (presiding)

we're allowed. As

59:02

soon as possible next year. That sounds like every other statement I've heard in time.

59:06
Applicant (Lot B owner)

That's the truth.

59:09
Board chair (presiding)

K. Do you have any more questions before the board? We have none. For this or for staff? When do we find out what your decision is? You can hang out. You can hang out. You can call the best thing to do is to call staff in the morning. Go they're they're they're there bright and early at 06:30 or seven in the morning and call them up, and they will pick right up. They Actually, sleep there. Live there.

59:36
Board member

I'm giving Ken's personal number. Any questions?

59:40
Board chair (presiding)

Do have any questions? No. Do you have any questions? Audience member, he's you're with them? He's their architect. Yes. He's your architect. Great. Well, one last time. Any questions? No, sir. Alright.

59:59

One one more thing.

1:00:03

Do I wanna close this or do I leave it open?

1:00:06

Well They close it after our deliberation?

1:00:10
Town planning staff

If it were me I'm well, I'm asking you. If it were me, I would close the public hearing. Okay. Alright. Fine.

1:00:20
Board chair (presiding)

Okay. We can do that. Fine. We are going to close D P 17 Dash, 30 William and Annie Spencer at, 07:58.

1:00:33

Okay. That's a good thing. Force is up to make a decision. Have a good evening. Thank you. Thank you. Thank you for coming.

1:00:47
Town planning staff (pre-application review)

Yeah.

1:00:58
Town planning staff

Y'all wanna take a look at MPD?

1:01:02
Board chair (presiding)

Yes.

Mapletree Place Amendment Review
1:01:05
Board chair (presiding)

So the board is going to discuss DP 10 dash 35 amendment number two, Mapletree Place conditions of approval, final plans review.

1:01:18
Board member

This rodeo.

1:01:21
Town planning staff

We have.

1:01:22
Board member

Off a big plan. Right in front of you.

1:01:27
Board chair (presiding)

Cup of coffee in my car.

1:01:43
Town planning staff

Your brief notes. So one of the things that we asked for Come on over, Dave. Which is the fabric retaining, I believe, the onyx. Mhmm. Is that is what they submitted for materials

1:02:13

So

1:02:18

staff went through the plan set, and we did notice a couple of things that the applicants had addressed. The the engineer said a couple of things they missed. They sent some sheets back in to to fix those deficiencies.

1:02:37
Board chair (presiding)

So now now the plans are substantially complete or, in accordance with the conditions

1:02:45
Town planning staff

of approval that the board issued. So so a couple of things that I would call out that I know of off off the the top top of of my my head. Head. So So so so one one of of the the things things that that was was discussed discussed was was this pedestrian connection that we go through this new parking area. So you can see they have, you know, they have addressed that. What shows up in all of the applicable plan sheets, There was also a recommend condition to have crosswalks at all four intersections of that street in there. So they have done that.

1:03:22

I'm I'm reading this upside down, so so you have to cut me at least a little bit of slack. Never.

1:03:29
Board chair (presiding)

Forget it.

1:03:34
Town planning staff

So they've got a detail on the on the bike racks. They've shown the locations of all of the bike facilities.

1:03:48

If I can find the sheet, I think it's

1:03:56

so there was also a

1:04:02

requirement for street trees along some of these new parking areas.

1:04:12

Let's see if I can find L two two.

1:04:43

So this is the parking the new parking area. This is Maple Tree Place, the street, and then you have Sigmore and here what street this is. So this is additional parking. So they're crawling out street trees there as well as some trees within

1:05:01
Board chair (presiding)

the landscape areas of the Are those trees or shrubs? Because it's under Velcro, isn't

1:05:08
Town planning staff

this, I don't think, is under Velcro.

1:05:10
Board chair (presiding)

It says Velcro easement right there, 150 feet. Here and over there. Yeah. That's what I thought. So they gotta be seven feet or less. Right? Something like that?

1:05:20
Town planning staff

This is outside. This is the easement line right here. And then mixed mixed species.

1:05:26
Board member

I know maple tree place are kind of they use one tree.

1:05:32
Town planning staff

They're saying this is what? What is that? Red something?

1:05:44

It's a red maple.

1:05:48
Board chair (presiding)

That girl's taller than Yeah. If it's in if it's in the we were if it's in the Velco easement, can't be higher than seven feet, I believe. Here's the Velco easement. Right. So they see some green things inside there.

1:06:00
Town planning staff

Yeah. These are where's that

1:06:16

Something

1:06:25
Board chair (presiding)

you might wanna look at.

1:06:33

Okay, what else?

1:06:42

Color. We have paint. Couple colors of paint, correct? White and off white.

1:07:02

Okay. Alright. Very good. So, we'll take a look at we'll take a look at that.

1:07:13

Alright. It says, it's $80.05 and the board is gonna go into a deliberation.